If you wish, you can install the forms in the Organizational Forms Library, rather than deploying forms to users' Personal Forms Libraries. However, this requires a certain amount of configuration effort, especially on Exchange Server 2007, which does not provide an Organizational Forms Library by default.

This section describes how to create Organizational Forms folders and install the forms. You create one folder in the Organizational Forms Library for each language version of the forms that you want to install. This section also explains that to change the deployment method you need to change a policy setting in your desktop policies.

See Creating Organizational Forms folders when setting up Exchange Server archiving

See Installing the Microsoft Exchange forms when setting up Exchange Server archiving

See Updating desktop policies to change the deployment method when setting up Exchange Server archiving