Creating Organizational Forms folders when setting up Exchange Server archiving

Article:HOWTO58367  |  Created: 2011-08-01  |  Updated: 2013-07-12  |  Article URL http://www.symantec.com/docs/HOWTO58367
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How To


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Creating Organizational Forms folders when setting up Exchange Server archiving

On Exchange 2000 and Exchange Server 2003, you use Exchange System Manager to create folders in the Organizational Forms Library.

On Exchange Server 2007, the method used to create the Organizational Forms Library and folders has changed; you cannot use the administrative tools. The method described in this section uses the Microsoft Exchange Server MAPI editor, MfcMapi.exe, which you can obtain from the following page on the Microsoft website:

http://go.microsoft.com/?linkid=5684182

To create Organizational Forms folders on Exchange Server 2003 and Exchange 2000

  1. Click Start, Programs, Microsoft Exchange System Manager.

  2. Expand the Organization (Exchange) object.

  3. Expand your Administrative Group.

    If this is not available, right-click your Organization and then select Properties. Then check Display Administrative Groups and click OK.

  4. Expand Folders.

  5. Right-click Public folders and then, on the shortcut menu, click View System folders. The right-hand pane displays the system folders.

  6. In the left-hand pane, right-click EFORMS REGISTRY and then, on the shortcut menu, click New > Organizational Form. A Properties window appears.

  7. Fill in the details on the Properties window.

  8. Under E-forms language, select the language that is appropriate to the forms you are going to install and then click OK to return to the Exchange System Manager screen.

  9. In the left-hand pane, double-click the EFORMS REGISTRY folder.

  10. Right-click the folder you just created and then, on the shortcut menu, and click Properties.

  11. On the properties screen, click the Permissions tab.

  12. Click Client Permissions.

  13. Click Add.

  14. Click a mail-enabled, user name for the account that will be the owner of the forms. This will usually be the Enterprise Vault Service account.

  15. Click the Roles down arrow and, in the list, click Owner.

  16. Click OK to return to the Properties screen.

  17. Click OK to close the Properties screen.

  18. Close Exchange System Manager.

To create Organizational Forms folders on Exchange Server 2010 and Exchange Server 2007

  1. Create a new Organizational forms folder, as follows:

    • Open the Exchange Management Shell.

    • Run the following command at the Exchange Management Shell prompt:

      New-PublicFolder -Path "\NON_IPM_SUBTREE\EFORMS REGISTRY" -Name "Enterprise Vault Forms (English)"

      The name given here is just an example. Repeat this command to create a folder for each language that you want to publish.

  2. Check that public folders are displayed in Outlook:

    • Use an account that belongs to the Exchange Administrators Group to log on to an Enterprise Vault server that has Outlook 2003 installed.

    • Configure a new mail profile and start Outlook.

    • If the public folder store does not appear within a few seconds, you may need to wait for Exchange Server to update. Alternatively, restart the Exchange Server information store to force an update.

  3. Add the PR_EFORMS_LOCALE_ID property to set language of the forms folder, as follows:

    • Start the Microsoft Exchange Server MAPI Editor (MfcMapi.exe).

    • On the Session menu, click Logon and Display Store Table. Log on using the Outlook profile for an account that belongs to the Exchange Administrators Group.

    • On the MDB menu, click Open Public Folder Store, and then click OK.

    • Expand Public Root, expand NON_IPM_SUBTREE, and then expand EFORMS REGISTRY.

    • Click the public folder that you created in step 1. For example, click "Enterprise Vault Forms (English)".

    • On the Property pane menu, click Modify Extra Properties.

    • Click Add, and then click Select Property Tag.

    • Click PR_EFORMS_LOCALE_ID in the list, and then click OK.

    • Click OK twice. A red mark is displayed next to the new PR_EFORMS_LOCALE_ID property.

    • Double-click PR_EFORMS_LOCALE_ID.

    • In the Unsigned Decimal box, type the locale ID you require, and then click OK.

      For example, type 1033 for English, or 1040 for Italian.

      To determine the locale ID for other locales, visit the following Microsoft website:

      http://msdn2.microsoft.com/en-us/library/aa579489.aspx

    • Select PR_PUBLISH_IN_ADDRESS_BOOK, right click and select Edit Property, clear Boolean and then click OK.

    • Exit MAPI Editor.

See Updating desktop policies to change the deployment method when setting up Exchange Server archiving

See About using the Organizational Forms Library when setting up Exchange Server archiving

See Installing the Microsoft Exchange forms when setting up Exchange Server archiving


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