SharePoint archiving rules that include MetaData ‘Date’ criteria are not taken into account when checking whether to archive a SharePoint library for eligible items causing less than expected to be archived
| Article:TECH158000 | | | Created: 2011-04-13 | | | Updated: 2012-03-28 | | | Article URL http://www.symantec.com/docs/TECH158000 |
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Problem
SharePoint archiving rules that include MetaData ‘Date’ criteria are not taken into account when checking whether to archive a SharePoint library for eligible items causing less than expected to be archived
Solution
Eligible items may not be identified when a SharePoint Archiving Policy rule includes 'Metadata Values' with a 'Date' requirement, the possibility exists for items to become eligible at a later date without being modified since the last Archiving Run. During a SharePoint Archiving run Enterprise Vault conducts several checks which are designed to improve Archiving performance. The SharePoint Archiving Task only processes Document Libraries that have changed since the last Archiving run; in additon when processing those Document Libraries that have changed, Enterprise Vault only looks at the items that have been modified since the last archiving run. A DTrace of the EvSharePointArchiveTask shows the following when a Document Library is not processed for Archived Items:
{SHAREPOINTSITEWALKER.EN_US} Processing Library: Shared Documents (http://team.ev8.local/KB/Shared Documents) Id: BADD2922-58B6-4795-9D25-BE9975EAFD07 Modified: 4/6/2011 6:16:40 AM TimeStamp: 4/6/2011 6:16:40 AM PolicyCheckSum: a9LQwzajuLzKJ0CWRqMd2cA9c20r6RDdSf34ZKqO7Lo= OldestItemDate: 4/7/2011 12:00:00 AM OldestShortcutDate: 4/7/2011 12:00:00 AM
.......
{SHAREPOINTITEMPROCESSOR.EN_US} Processing library: http://team.ev8.local/KB/Shared Documents
{SHAREPOINTWALKER.EN_US} Starting to walk the folder: http://team.ev8.local/KB/Shared Documents
{SHAREPOINTWALKER.EN_US} Ignoring files in the library http://team.ev8.local/KB/Shared Documents because library timestamp indicates that nothing has changed
However when a Document Library is processed for Archived items because items have been modified the following is shown in a DTrace:
{SHAREPOINTSITEWALKER.EN_US} Processing Library: Shared Documents (http://team.ev8.local/KB/Shared Documents) Id: BADD2922-58B6-4795-9D25-BE9975EAFD07 Modified: 4/11/2011 7:06:50 AM TimeStamp: 4/6/2011 6:16:40 AM PolicyCheckSum: a9LQwzajuLzKJ0CWRqMd2cA9c20r6RDdSf34ZKqO7Lo= OldestItemDate: 4/8/2011 12:00:00 AM OldestShortcutDate: 4/8/2011 12:00:00 AM
.......
{SHAREPOINTITEMPROCESSOR.EN_US} Processing library: http://team.ev8.local/KB/Shared Documents
{SHAREPOINTWALKER.EN_US} Starting to walk the folder: http://team.ev8.local/KB/Shared Documents
{SHAREPOINTWALKER.EN_US} Folder will be processed for archiving: http://team.ev8.local/KB/Shared Documents
{SHAREPOINTWALKER.EN_US} Listing files to archive from folder: http://team.ev8.local/KB/Shared Documents; modified since: 4/6/2011 6:16:40 AM
Workaround:
When the SharePoint Archiving Policy has been modified, each Document Library will be processed for Archived items and every file will be checked for eligibility. A simple change can be effected on the SharePoint Archiving Policy, such as toggling the "Prune SharePoint documents" option between each run of the SharePoint Archiving Task.
This issue has been resolved in the following releases:
Enterprise Vault 9.0.3
Enterprise Vault 10.0.1
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| Source | ETrack |
| Value | 2350375 |
| Description | SharePoint archiving rules that include MetaData ‘Date’ criteria are not taken into account when checking whether to walk a SharePoint library for eligible items causing less than expected to be archived |
Related Articles
Article URL http://www.symantec.com/docs/TECH158000
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