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Selecting An Asset Management System

Created: 29 Oct 2009 • Updated: 03 Jun 2014
Reshma Kumar's picture
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vam.jpgWe have been looking into getting a digital asset management system to house, manage, and retrieve our graphical, marketing, and other files. In researching this online, we found that there wasn't a lot helpful information out there. So, to save you some time, here are some things to look for when picking an asset management system:

  • Hosted (SaaS) or in-house client-side application
  • Ease of use and user-friendly interface - This one was key for us as we found many solutions with complex, multi-stepped, and poor UIs.
  • Disk space - default capacity and scaling up options
  • Subscription and setup fees
  • Number of users and admins supported and upgrading options
  • Ability to brand interface
  • File upload & download options - single file, batch uploads, ftp
  • Basic and advanced search capabilities
  • Supported file formats
  • Preview mode of static versus multimedia files - being able to view a streaming file snippet within the tool is a great feature
  • Ability add metadata, keywords, captioning, etc.
  • Auto-rendering multiple file sizes of a single file
  • Report generation and alerts
  • Localization support
  • Lightbox/favorites
  • Third-party access - e.g. for agencies you work with, you can send them a pick-up link for a file without the need to login to access the file.
  • Access rights - security and password protection capabilities.
  • Customer references