Video Screencast Help
Search Video Help Close Back
to help
New in the Rewards Catalog: Vouchers for "Symantec Technical Specialist" and "Symantec Certified Specialist" exams.

Can't manually archive tasks from Outlook

Updated: 08 Jun 2010 | 18 comments
AndrewB's picture
0 0 Votes
Login to vote
This issue has been solved. See solution.

We recently upgraded from EV 2007 SP5 to EV8 SP1. As part of the upgrade, we pushed the EV8 SP1 client to all our workstations. After upgrading all the clients, were affected by the slow printing bug in the SP1 client. (see Updates_en.htm from EV8 SP2 docs). With everyone's workstations hanging when they went to print their calendars, we had no choice to deploy the SP2 client to all our workstations. Now it appears that with the SP2 client installed, people can't manually archive their tasks. When I downgrade to the SP1 client, manually archving tasks from Outlook works as designed.

discussion Filed Under:

Comments

Wayne Humphrey's picture
21
Jul
2009
0 Votes 0
Login to vote

FIX not BUG!

There was a FIX put into v8 so that obeyed message classes in the policy, so its not a BUG but a FIX :) In previous versions a client could archive whatever he wanted irrelevant to what the administrator had set on the back end.

You got two options here,

  1. add the relevant message class to the Policy
  2. set the following Reg-Key (Server Side)

ManualArchiveMessageClassCheck

Location

HKEY_LOCAL_MACHINE
\SOFTWARE
\KVS
\Enterprise Vault
\Agents

Content

DWORD.
0 - Archive only items of the selected class when performing a manual archiving operation.
1 - Archive all items when performing a manual archiving operation.

Description

Specifies whether, when a user performs a manual archiving operation, Enterprise Vault archives only those items that belong to the message classes defined in the user's mailbox policy. By default, Enterprise Vault archives all items when manual archiving is performed, regardless of whether they belong to the selected message classes or not.

This registry value does not affect automatic, background archiving runs.

--wayne

www.quadrotech-it.com - All your EV Tools

AndrewB's picture
21
Jul
2009
0 Votes 0
Login to vote

Wayne, I believe that reg key

Wayne, I believe that reg key is server side and I have it set to 0. In my testing, 0 lets them archive whatever they want and 1 restricts them to manual archiving to the defined message classes. With the EV8 SP1 client installed I can manually archive tasks. With the EV8 SP2 client installed it doesn't work. Reinstalled the EV8 SP1 client and manually archiving a task in Outlook works again.

Just to clarify, the BUG which is indeed a huge BUG is related to calendar printing. It was fixed in the SP2 client.

From the Updates_en.htm in the SP2 release docs:
"Outlook calendar printing was slow when not in Cached Exchange Mode [Ref 802420, E1631438]
When printing Outlook calendars, users who had large numbers of calendar items and who were not running Outlook in Cached Exchange Mode found there was a long delay, sometimes a matter of minutes, before the print dialog box appeared.

This has been fixed."

Andy Becker | Authorized Symantec Consultant | Trace3 | Symantec Platinum Partner | www.trace3.com

MichelZ's picture
21
Jul
2009
0 Votes 0
Login to vote

Andrew You should set this to

Andrew

You should set this to "1"!

0 - Archive only items of the selected class when performing a manual archiving operation.
1 - Archive all items when performing a manual archiving operation.

Cheers

www.quadrotech-it.com - All your EV Tools | www.techfreak.ch

AndrewB's picture
22
Jul
2009
0 Votes 0
Login to vote

In production, where the

In production, where the issue first surfaced, the reg key doesn't exist. I've been toying around in my lab trying to see if setting it one way or the other makes a difference for this situation.

"By default, Enterprise Vault archives all items when manual archiving is performed, regardless of whether they belong to the selected message classes or not."

Andy Becker | Authorized Symantec Consultant | Trace3 | Symantec Platinum Partner | www.trace3.com

Wayne Humphrey's picture
21
Jul
2009
0 Votes 0
Login to vote

Sorry, my bad you right...

Sorry, my bad you right... server-side  I should have knowen better as I put it in HAHA.

Have you bugged it yet then?

--wayne

www.quadrotech-it.com - All your EV Tools

Maverik's picture
21
Jul
2009
0 Votes 0
Login to vote

If the value is set to 1 does

If the value is set to 1 does it then work?

Restart services after making the change.

If it works this will prove related to message class and we can focus on that. If not then something different and would need to look at client trace iis logs if http client used and drace archiving task.

Paul Grimshaw's picture
21
Jul
2009
0 Votes 0
Login to vote

Just out of interest what is

Just out of interest what is the error that you receive as I ave just tried a quick test on my ev8 sp2 client (http) with outlook 2007 and when I try to manually archive a task I get the message:-
You cannot archive items from search folders or its subfolders

Is that what you get?

If so this is a known issue and this problem only occurs when you select the 'Tasks' option in the Navigation Pane and have the 'To-Do List' filter applied. Because the resulting view is
effectively a Search folder, our client correctly responds with the 'You cannotarchive items from Search Folders or its subfolders' message when an archiverequest' is issued.

If you select the 'Tasks' filter or the 'Tasks' folder directly in the folderview, then task items can be successfully archived.

I did the above and could archive the item fine manually

EV Backline Technical Support Engineer APJ Region

AndrewB's picture
22
Jul
2009
0 Votes 0
Login to vote

i'm using the full client

i'm using the full client and there's no visible error. i'm selecting the 'Tasks' folder directly.

Andy Becker | Authorized Symantec Consultant | Trace3 | Symantec Platinum Partner | www.trace3.com

Wayne Humphrey's picture
21
Jul
2009
1 Vote +1
Login to vote

Andrew, Now you have totally

Andrew,

Now you have totally lost me..... First you say the issue is with archiving an item

Now you speaking about calender printing

"Just to clarify, the BUG which is indeed a huge BUG is related to calendar printing. It was fixed in the SP2 client.

From the Updates_en.htm in the SP2 release docs:
"Outlook calendar printing was slow when not in Cached Exchange Mode [Ref 802420, E1631438]
When printing Outlook calendars, users who had large numbers of calendar items and who were not running Outlook in Cached Exchange Mode found there was a long delay, sometimes a matter of minutes, before the print dialog box appeared."

What are you going on about calendar printing for now?

--wayne

www.quadrotech-it.com - All your EV Tools

MichelZ's picture
21
Jul
2009
0 Votes 0
Login to vote

Wayne The Original problem

Wayne

The Original problem was printing (SP1), which forced him to update to SP2, where he encountered the "feature" of obeying message class limits ;)

www.quadrotech-it.com - All your EV Tools | www.techfreak.ch

AndrewB's picture
22
Jul
2009
0 Votes 0
Login to vote

MichelZ is spot on. I pointed

MichelZ is spot on. I pointed it out to avoid being asked "why are you using the SP2 client when your server is SP1"

Andy Becker | Authorized Symantec Consultant | Trace3 | Symantec Platinum Partner | www.trace3.com

Rob Wilcox's picture
22
Jul
2009
0 Votes 0
Login to vote

Thinking

Hi folks

I think I've reproduced the problem, but will no more tomorrow when I'm not quite as tired !

I tried an EV 8 SP 2 client against my EV server, and couldn't manually archive a task with Outlook 2003, using either cached or non-cached, full or lite clients.  I've not traced the archive task (yet).

I dropped back to EV 8 SP 1, and it worked.

More to come ....

 

Thanks
Rob Wilcox
Enterprise Vault Engineering
Certification Team
http://www.symantec.com/connect/blogs/rob-wilcox
AndrewB's picture
22
Jul
2009
0 Votes 0
Login to vote

Thanks Rob. I have a case

Thanks Rob. I have a case open and the front-line support guy was also able to reproduce this. Let me know if you want the case #.

Andy Becker | Authorized Symantec Consultant | Trace3 | Symantec Platinum Partner | www.trace3.com

Paul Grimshaw's picture
22
Jul
2009
0 Votes 0
Login to vote

Why do you not just upgrade

Why do you not just upgrade server to SP2? I cannot repro this behavior when I have client and server on SP2. Rob will more than likely be able to tell you more but I would not even accept the escalation myself without both being at the same level as per best practise.

EV Backline Technical Support Engineer APJ Region

AndrewB's picture
23
Jul
2009
0 Votes 0
Login to vote

You have a point but you also

You have a point but you also have to understand that upgrading a production environment is not as simple as clicking through the "next, next, finish"  installation. It would take at least 6 weeks from the time I started the request for change not to mention upgrading our lab, testing, finding an outage window, corporate communication, updating our end-user traning material, help desk support documentation, etc. Plus, we just introduced EV8 on Jult 10th.

Andy Becker | Authorized Symantec Consultant | Trace3 | Symantec Platinum Partner | www.trace3.com

Rob Wilcox's picture
23
Jul
2009
0 Votes 0
Login to vote

Further testing

I've done some further testing this morning ...

An 8 SP 2 client with an 8 SP 2 server works fine.
An 8 SP 2 client with a different version of server doesn't work fine.

I believe it's as a result of a change introduced in the SP 2 client to treat tasks and some other message types the "same way" as calendar items, see this part of the release notes.

Improved handling of calendar, meeting and task items [Ref 802155, 802158, 802181, 802182, 802207, 802220, 802245, 802265, 802284, 802328, 802359, 802380, 802401, 802443, 802562, 802563, 802564, E1592637, E1596822]
The following improvements have been made to the way that Enterprise Vault archives calendar items, meeting cancellation and response items, task and task request items:

If a user changes the content (that is, the subject or body content) of any of these items, the Exchange Mailbox task re-archives the item when it next runs. If only the reminder information is changed, then the item is not re-archived. This means that the archived version of the item will show the reminder information that was current when the item was last archived.
Tasks and task request items, and meeting cancellation and response items are now archived in the same way as calendar items; the Exchange Mailbox task does not replace these items with shortcuts when they are archived.
The advanced Exchange Mailbox policy setting, Strip attachments to non-shortcut items, now also applies to task and task request items, and meeting cancellation and response items.
Calendar and task items with an end date in the future will not be deleted from user mailboxes when shortcut deletion is run (using options on the Shortcut Deletion tab in the Exchange Mailbox policy properties). However, if the user deletes one of these items from the archive, the mailbox item may be deleted when orphaned shortcut deletion is run.
If Enterprise Vault storage expiry for your site is based on the archived date of an item, then archived calendar, meeting or task items with an end date in the future could be deleted by Enterprise Vault storage expiry before the end date of the item. To prevent this, you can create a retention category that Enterprise Vault will apply automatically to such items when they are archived. The new advanced Exchange Mailbox policy setting, Future item retention category, enables you to specify the retention category that Enterprise Vault is to use.
For details of this new setting, see the section Mailbox policy advanced settings in the Administrator's Guide.

(Sorry about the cut and paste, but I'm sure you'll find it in the release notes).

I'm working on putting this in front of our Dev team shortly.

Short term your options include :-

* Use the EV 8 SP 1 client against your EV 8 SP 1 server, which you know works (but has the calendar printing slow down)
* Upgrade the server to EV 8 SP 2 (note after that your tasks which are archived won't have the shortcut icon.. that's a result of the planned changed, documented in the release notes)

Hope that helps,

 

Thanks
Rob Wilcox
Enterprise Vault Engineering
Certification Team
http://www.symantec.com/connect/blogs/rob-wilcox
AndrewB's picture
23
Jul
2009
0 Votes 0
Login to vote

Thanks for the info, Rob.

Thanks for the info, Rob. Extremely informative and helpful. Worthy of being included in the compatibility charts IMO.

Andy Becker | Authorized Symantec Consultant | Trace3 | Symantec Platinum Partner | www.trace3.com

Rob Wilcox's picture
23
Jul
2009
0 Votes 0
Login to vote

Hmm

Hi again,

Well.. I think we will aim to fix it....  Stay tuned on that.

 

Thanks
Rob Wilcox
Enterprise Vault Engineering
Certification Team
http://www.symantec.com/connect/blogs/rob-wilcox