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FSA Archive Point for User's share

Created: 23 Nov 2012 • Updated: 24 Nov 2012 | 5 comments
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What is the differrence between if we create archive points using differrent options below? What is the recommended for user's share? If we create archive points for root of the user's share will all users will have access to everyone's folders and files?

·        Create an archive point on the selected folder. Select this option to make Enterprise Vault store files from this folder and its subfolders in the same archive.

Click Properties to edit the properties of the archive.

·        Create archive points for subfolders of the selected folder. Select this option to make Enterprise Vault create a new archive for each existing subfolder.

Click Properties to edit the properties of the archive.

·        Auto-enable archive points for subfolders of the selected folder. Select this to make the archiving task create an archive point for each immediate subfolder of the selected folder. When new immediate subfolders are added the archiving task will, on its next run, automatically create a new archive point for each.

This can be useful when you have a folder that contains one subfolder for each of a number of users. When you select this option, a new archive is created automatically for each user's folder.

·        Do not create an archive point. Select this option to make Enterprise Vault archive this folder and its subfolders to the same archive as is used for the parent folder. If you have selected a root folder then there is no parent folder, so this folder and its subfolders will not be archived.

Many Thanks

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JesusWept3's picture

So the main thing would be something like


Option 1:
Select the root folder and create a new Archive Point, so you now have an archive of "Users"
That archive will contain all the sub folders belonging to that users folder, this may not be a good idea if you have hundreds of user folders that can cause slow downs when users open something like Archive explorer and its attempting to determine what the user does and does not have access to.

Option 2:
You create an archive for "Users" and then you manually select archive points for UserA, UserB, UserC and UserD, they now have their own archive.
However when UserE comes along, it will automatically belong to the "Users" Archive, and not have its own UserE archive, unless you manually go back in and set the points

Option 3:
You set for when you are going to be adding users in and out of the folder structure, so that when you create UserE, next time the task runs it will automatically create the UserE folder and you don't have to manually select it like in Option 1

From the FSA Best Practices guide

Archive Points

Archive Points are markers that are placed on the file system and identify the start of an archive for Enterprise Vault. All folders and files below an archive point will go into the same archive.

It is highly recommended that a volume have more than one archive point. A single archive point on a large file volume can result in a very large index which will increase the time needed to perform searches and will compromise the end-user experience with Archive Explorer. Recommended archive locations include (but not limited to):

 At the root of each user’s home folder

 At the root of a department or project folder

 At the root of any common or shared folder

Use auto-enabled archive points for home folders. This will automatically create archives when new user home directories are created.

ia01's picture

Just one question, if we select Option 1 - and a user using Browser Search and selecting root folder to search, user will be able to search all user's files or just his / her own files?

JesusWept3's picture

They would only be able to search items they have permissions to
and by items, i mean folders, EV does not store item level security

So if you have something like

\MyDirectory\ and all Domain Users have access to that directory
and in there you have several files that have say only Domain Admins have acces to, once archived by EV, Domain Users would be able to open that file through AE or search

There is an option for EV to not archive those files however