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Order of archiving

Created: 30 Aug 2012 • Updated: 04 Sep 2012 | 6 comments
This issue has been solved. See solution.

I have been asked a question when the mailbox has been enabled for archiving, how does it target the folders in archiving? Do we have any order like target first Inbox, Sent Items, and Delete items that way?

Is there any document which talks about this?

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AmolB's picture

I am not 100% sure but I guess archiving will done based on the time stamp ( recieved date \

created date \ modified date). So if the policy is to archive 2 month old items than EV will 

start archiving items as per the time stamp (oldest first). Now the oldest item can be in your 

Inbox (recieved date) or it can in your Sent items (created date) or any other folder.

 

Wayne Humphrey's picture

Nope, it does not matter on the folder stucture, it will take all items older than X and archive them from the root down. E.G Top of Information Store is the starting point

SOLUTION
Saspre's picture

San,

It just matters on the message class (IPM.Note) and not on folder structures. Any items that falls under Message class (other than exceptions like Deleted Items folder that you define according to your requirement under Archiving General) gets archived based on the policy you have defined.

@Amolzerocool / Wayne: The question that resides in my mind is if an item dated Aug 17th 2011 (for an instance) resides in Inbox and Sent items. It has to archive both if am not wrong but, that doesn't seem to be the case here in my org. For few users, sent items get archived and for few it doesn't even archive single item of sent items folder whereas the emails of same date and later in the inbox are archived.

Rob.Wilcox's picture

Here is a snippet of trace, and a screenshot which should answer your question:

 

 

Display Filter:
  Include strings:
    Processing msgs in folder
    ProcessUserEx
 
  No Exclude Strings
-----
 
Current File Rollover Settings: 100Mb
 
-----
 
10013 19:44:16.046 [3696] (ArchiveTask) <4880> EV:H {CArchivingAgent::ProcessUserEx:#17836} Processing mbx [/o=EV Training/ou=First Administrative Group/cn=Recipients/cn=jeff1], mode [RN_ARCHIVING (0x1)], report mode [False].
10027 19:44:16.109 [3696] (ArchiveTask) <4880> EV:M {CArchivingAgent::ProcessUserEx:#17888} Calling FindUser() LegacyMbxDn = /o=EV Training/ou=First Administrative Group/cn=Recipients/cn=jeff1 ExchangeFQDN = ev.local ExchSearchPath = GC://exch1.EV.Local
10052 19:44:16.187 [3696] (ArchiveTask) <4880> EV:M {CArchivingAgent::ProcessUserEx:#18244} Checking Mailbox Site [/o=EV Training/ou=First Administrative Group/cn=Recipients/cn=jeff1]. HR[0x0]
10071 19:44:16.234 [3696] (ArchiveTask) <4880> EV:H {CArchivingAgent::ProcessUserEx:#18662} Mbx [/o=EV Training/ou=First Administrative Group/cn=Recipients/cn=jeff1] is enabled and ready for processing.
10086 19:44:16.265 [3696] (ArchiveTask) <4880> EV:M {CArchivingAgent::ProcessUserEx:#18726} Mailbox Folder Policy : Using users default policy
10205 19:44:16.359 [3696] (ArchiveTask) <4880> EV:M {CArchivingAgent::processMessages:#4826} Processing msgs in folder [Top of Information Store]
10257 19:44:16.406 [3696] (ArchiveTask) <4880> EV:M {CArchivingAgent::processMessages:#4826} Processing msgs in folder [1Year]
10311 19:44:16.453 [3696] (ArchiveTask) <4880> EV:M {CArchivingAgent::processMessages:#4826} Processing msgs in folder [1Year-testsubs]
10360 19:44:16.515 [3696] (ArchiveTask) <4880> EV:M {CArchivingAgent::processMessages:#4826} Processing msgs in folder [s1]
10413 19:44:16.546 [3696] (ArchiveTask) <4880> EV:M {CArchivingAgent::processMessages:#4826} Processing msgs in folder [Calendar]
10454 19:44:16.593 [3696] (ArchiveTask) <4880> EV:M {CArchivingAgent::processMessages:#4826} Processing msgs in folder [Contacts]
10497 19:44:16.609 [3696] (ArchiveTask) <4880> EV:M {CArchivingAgent::processMessages:#4826} Processing msgs in folder [Drafts]
10551 19:44:16.640 [3696] (ArchiveTask) <4880> EV:M {CArchivingAgent::processMessages:#4826} Processing msgs in folder [Inbox]
10749 19:44:17.579 [3696] (ArchiveTask) <4880> EV:M {CArchivingAgent::processMessages:#4826} Processing msgs in folder [100 items 2]
10831 19:44:17.610 [3696] (ArchiveTask) <4880> EV:M {CArchivingAgent::processMessages:#4826} Processing msgs in folder [1000 items]
11003 19:44:18.048 [3696] (ArchiveTask) <4880> EV:M {CArchivingAgent::processMessages:#4826} Processing msgs in folder [jashd kasdk jahsdkj ahsdkjashd kajshd kajsdh]
11059 19:44:18.079 [3696] (ArchiveTask) <4880> EV:M {CArchivingAgent::processMessages:#4826} Processing msgs in folder [archiveleaverstestfolder]
11156 19:44:18.173 [3696] (ArchiveTask) <4880> EV:M {CArchivingAgent::processMessages:#4826} Processing msgs in folder [EVArchiveSize]
11267 19:44:18.298 [3696] (ArchiveTask) <4880> EV:M {CArchivingAgent::processMessages:#4826} Processing msgs in folder [modified ret cat]
11350 19:44:18.361 [3696] (ArchiveTask) <4880> EV:M {CArchivingAgent::processMessages:#4826} Processing msgs in folder [s2]
11438 19:44:18.501 [3696] (ArchiveTask) <4880> EV:M {CArchivingAgent::processMessages:#4826} Processing msgs in folder [TestFolder1]
11523 19:44:18.658 [3696] (ArchiveTask) <4880> EV:M {CArchivingAgent::processMessages:#4826} Processing msgs in folder [Journal]
11564 19:44:18.673 [3696] (ArchiveTask) <4880> EV:M {CArchivingAgent::processMessages:#4826} Processing msgs in folder [Junk E-mail]
11605 19:44:18.705 [3696] (ArchiveTask) <4880> EV:M {CArchivingAgent::processMessages:#4826} Processing msgs in folder [News Feed]
11646 19:44:18.720 [3696] (ArchiveTask) <4880> EV:M {CArchivingAgent::processMessages:#4826} Processing msgs in folder [Notes]
11687 19:44:18.736 [3696] (ArchiveTask) <4880> EV:M {CArchivingAgent::processMessages:#4826} Processing msgs in folder [Outbox]
11728 19:44:18.751 [3696] (ArchiveTask) <4880> EV:M {CArchivingAgent::processMessages:#4826} Processing msgs in folder [Private1]
11780 19:44:18.798 [3696] (ArchiveTask) <4880> EV:M {CArchivingAgent::processMessages:#4826} Processing msgs in folder [Restored Items]
11819 19:44:18.814 [3696] (ArchiveTask) <4880> EV:M {CArchivingAgent::processMessages:#4826} Processing msgs in folder [ 28/03/2012 13:52:26]
11860 19:44:18.830 [3696] (ArchiveTask) <4880> EV:M {CArchivingAgent::processMessages:#4826} Processing msgs in folder [ 28/03/2012 13:53:37]
11911 19:44:18.877 [3696] (ArchiveTask) <4880> EV:M {CArchivingAgent::processMessages:#4826} Processing msgs in folder [ 28/03/2012 13:54:12]
11954 19:44:18.892 [3696] (ArchiveTask) <4880> EV:M {CArchivingAgent::processMessages:#4826} Processing msgs in folder [RSS Feeds]
12008 19:44:18.939 [3696] (ArchiveTask) <4880> EV:M {CArchivingAgent::processMessages:#4826} Processing msgs in folder [Sent Items]
12050 19:44:18.955 [3696] (ArchiveTask) <4880> EV:M {CArchivingAgent::processMessages:#4826} Processing msgs in folder [Suggested Contacts]
12091 19:44:18.970 [3696] (ArchiveTask) <4880> EV:M {CArchivingAgent::processMessages:#4826} Processing msgs in folder [Sync Issues]
12130 19:44:19.002 [3696] (ArchiveTask) <4880> EV:M {CArchivingAgent::processMessages:#4826} Processing msgs in folder [Conflicts]
12171 19:44:19.017 [3696] (ArchiveTask) <4880> EV:M {CArchivingAgent::processMessages:#4826} Processing msgs in folder [Local Failures]
12212 19:44:19.033 [3696] (ArchiveTask) <4880> EV:M {CArchivingAgent::processMessages:#4826} Processing msgs in folder [Server Failures]
12255 19:44:19.049 [3696] (ArchiveTask) <4880> EV:M {CArchivingAgent::processMessages:#4826} Processing msgs in folder [Tasks]
12296 19:44:19.064 [3696] (ArchiveTask) <4880> EV:M {CArchivingAgent::processMessages:#4826} Processing msgs in folder [TestFolder2]
12347 19:44:19.111 [3696] (ArchiveTask) <4880> EV:M {CArchivingAgent::processMessages:#4826} Processing msgs in folder [x1]
12396 19:44:19.158 [3696] (ArchiveTask) <4880> EV:M {CArchivingAgent::processMessages:#4826} Processing msgs in folder [J123]
12447 19:44:19.221 [3696] (ArchiveTask) <4880> EV:M {CArchivingAgent::processMessages:#4826} Processing msgs in folder [Personal Folders]
12496 19:44:19.252 [3696] (ArchiveTask) <4880> EV:M {CArchivingAgent::processMessages:#4826} Processing msgs in folder [t1]
12549 19:44:19.314 [3696] (ArchiveTask) <4880> EV:M {CArchivingAgent::processMessages:#4826} Processing msgs in folder [Personal Folders 1]
12598 19:44:19.361 [3696] (ArchiveTask) <4880> EV:M {CArchivingAgent::processMessages:#4826} Processing msgs in folder [alpha1]
12651 19:44:19.393 [3696] (ArchiveTask) <4880> EV:M {CArchivingAgent::processMessages:#4826} Processing msgs in folder [Personal Folders 2]
12700 19:44:19.440 [3696] (ArchiveTask) <4880> EV:M {CArchivingAgent::processMessages:#4826} Processing msgs in folder [jongo1]
12732 19:44:19.471 [3696] (ArchiveTask) <4880> EV:H {CArchivingAgent::ProcessUserEx:#19019} It took [3.431399] seconds to process mailbox [/o=EV Training/ou=First Administrative Group/cn=Recipients/cn=jeff1].
 
And the screenshot:
 
 
So, the folders are processed in order... down from the Top of the Information store (ie the mailbox root).  The eligible items are added to queues for processing.
Saspre's picture

Makes Sense.. Air Cleared, Thanks Rob!

Rob.Wilcox's picture

Maybe you can mark one, or more, of the posts as solutions?