Size Based Vaulting Policy
Created: 25 Nov 2009 | 7 comments
Wouldn't it be nice if messages could be vaulted based on size IN CONJUNCTION with their age? For instance, being able to vault all messages over 6 months old and also vaulting messages over 5mb in size regardless of their age. Our problem is we have many mailboxes that are fairly new but that receive faxes, scanned images and other large files. How do we allow Enterprise Vault to effectively manage the size of these mailboxes? It would be fantastic if the vaulting policy could check both criteria.
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Hi, Check the policy. you
Hi,
Check the policy. you can do that already. Archive items larger than x MB first etc.
Mike Bilsborough
Director,Enterprise Vault Engineering Support
Is this possible?
My interest is in being able to archive messages larger than x MB even if they do not fall within the age I set to archive. I want to archive ALL messages over 6 months in age AND archive ALL messages over 5 MB in size. If a message over 5 MB was received yesterday, I want like it to be archived also; not just start with the larger messages that fall within the age range defined in the policy.
Please let me know if this is already possible. I would be very interested in knowing how. However, I have been told that it is not a feature in the current release.
Hi, In Archiving Rules tab
Hi,
In Archiving Rules tab (this is based on V8 GUI)
Set Archive Items when they are older then to 6 months
In the section Override settings
Set Start with items larger than to be 5MB
and that should work just fine (you may want to archive unread as well)
Mike
Mike Bilsborough
Director,Enterprise Vault Engineering Support
Unfortunately it doesn't work
Unfortunately it doesn't work that way. The "start with items larger than" setting only gives priority by the archiving task to items larger than the size specified. These items still are not archived if they do not fall within the age defined in the policy.
Not true. It DOES work that
Not true.
It DOES work that way.
What really matters is "Start with items larger than" and "Never archive items younger than".
If your policy is set to 6 Months, and "Never archive items younger than" is set to 2 Weeks, and you have "Start with items larger than" is set to 2 MB, then EVERYTHING bigger than 2 MB will be archived, which is older than 2 Weeks.
Give it a try again... :)
Cheers
www.quadrotech-it.com - All your EV Tools | www.techfreak.ch
FYI, from the Admin Console
FYI, from the Admin Console Help System:
Start with items larger than <size>. Select this and choose a size to make the Exchange Mailbox Tasks give priority to items that are larger than this size. When an Exchange Mailbox Task looks at a mailbox, the first items that it archives are those that meet the Never archive items younger than <age> setting and that are larger than the setting of Start with items larger than <size>. If you select this, the Exchange Mailbox Task archives matching items in decreasing size order. In other words, the bigger an item, the sooner it is archived.
This setting works well if, for example, you have users with a few very large items and a lot of small ones, because the large items are archived first. This is especially useful when you have a new Enterprise Vault installation, because it helps to get mailbox sizes down quickly.
www.quadrotech-it.com - All your EV Tools | www.techfreak.ch
You are absolutely right!
You are absolutely right! I tested it and it works beautifully!! My problem is that I was using the same age values for the policy rule (archive older than) and the override (never archive younger than) settings. My mistake.
Thank you very much for putting me on track. You have helped us to meet a much needed requirement. I am happy now :)
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