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Showing posts tagged with Enterprise Vault
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Rob.Wilcox | 25 Nov 2013 | 1 comment

I just spotted that Exchange 2013 Cumulative Update 3 was released by the Exchange team at Microsoft. It's a huge 1.5 GB in size.  It's great to see updates coming out so quickly, it means that problems are being addressed in nice, quick order.

Before launching the installer though and updating your Exchange 2013 environment take a moment to consider the Enterprise Vault Compatibility Charts.  They only go as far as Exchange 2013 Cumulative Update 2.  So..  in sort, until the charts are updated, don't update Exchange. You might break something in Enterprise Vault, and Symantec will not 'guarantee' that it can be fixed, until they have certified the Cumulative Update.



Marty Jost | 24 Nov 2013 | 1 comment

A New Federal Records Management Mandate

Federal agencies were issued a directive in November, 2011 by President Barack Obama to reform records management policies & practices.  The Presidential Records Management Directive (PRMD) instructed Federal Agencies to move from paper based records management to digitized formats – and even convert existing paper records to digital.  It’s a multi-year initiative covering all aspects of government record keeping.  The directive put the responsibility for defining implementation guidelines under the National Archive Records Agency (NARA).

Capstone Background

Today, records management is usually done with manual printing and filing processes.  The massive volume of email has made it difficult to keep up and many agencies have struggled to comply with the Federal Records Act, the Freedom of Information Act, and other information management regulations. 

The Capstone...

Rob.Wilcox | 23 Nov 2013 | 0 comments
In a previous article we discussed how to close off Index Locations in Enterprise Vault 10 in order to stop data being written to them. This will prevent the growth in disk space usage of where those volumes are. The next step might be that you really still have to free up some space, so you want to move some index volumes associated with particular archives. In this blog, I'll explain how.
The process starts with the Manage Indexes wizard. This can be access by right clicking on the 'Indexing' node in the VAC, and launching it from the pop-up menu, then clicking on 'Change Location':
Starting off
This wizard has some great information in it to help you with the process, so if you are not familiar with doing this, or haven't done it in a while, read through...
Rob.Wilcox | 20 Nov 2013 | 0 comments
Which retention category an email has been stored under is not something that users usually concern themselves with. For the most part, once it's archived it's archived, and they're done with it. From time to time though, users do want to know. So how can an end-user find out the retention categories which have been used?  Well, below I've listed a few different options which will help your users find the retention category if they need to:
- Archive Explorer
     - Has to be selected from Display Options on each folder
- Folder Properties
     - Has to be enabled in the policy, and works best with an update to client (10.0.4) and server (also 10.0.4). In the past this could be used when the DCOM or Full client was used, but that has all gone away and the Outlook Add-in for 10.0.4 provides the appropriate functionality in a single client.
Rob.Wilcox | 17 Nov 2013 | 0 comments
Following on from a previous blog where I discussed what happens when users  move items around in their Virtual Vault, the question this time is what happens if users move whole folders around in their Virtual Vault.  Again the change takes place during the next manual or automatic synchronisation of Virtual Vault, and in detail we see:
The Outlook Add-in gets a slot on the Enterprise Vault server:
11/11/2013 11:42:25.506[2036][H]: HDR: Requesting page: Slot.aspx?ArchiveID=1A14BEF784CF2D94F88B73CDCA138D7DF1110000evserver&TimeOut=0
And a request to get a synchronisation point so the Add-in knows where changes are processed up to:
11/11/2013 11:42:25.941[2036][H]: HDR: Requesting page: SyncPoint.aspx?Slot=3abe3887-2614-430e-9848-92711522fc4d&ArchiveID=1A14BEF784CF2D94F88B73CDCA138D7DF1110000evserver&SyncPoint=510&SiteID=...
Rob.Wilcox | 14 Nov 2013 | 0 comments
Many organisations have successfully rolled out Virtual Vault as part of their end-user experience with Enterprise Vault.  Users will normally quite quickly become familiar with the interface presented in Outlook and will start to happily re-arrange items in it, perhaps far more readily than they did previously with PST files.  The question is:
What actually happens when a user drags and drops items between folders in Virtual Vault?
The answer is that the changes are processed the next time Virtual Vault synchronisation runs be it at a scheduled time or when the user clicks on the sychronisation button.  In detail what will be seen is the following sequence of events:
The synchronisation will start, and a slow will be obtained:
11/11/2013 11:16:03.786[2036][H]: HDR: Requesting page: Slot.aspx?ArchiveID=...
Rob.Wilcox | 11 Nov 2013 | 0 comments
Even with all the due diligence paid during the design and implementation of Enterprise Vault, from time to time changes still need to be made when the environment has been in production for a while.  One such change relates to Index locations, and what to do when they start to consume 'too much' disk space. In this sort of situation you will probably want to move some of those index volumes to a new location, even a network attached device is possible (though not always desirable for performance reasons).  In this post I'll explain one of the options that can be used with Enterprise Vault to help with this.
Find your locations
One quick way to see which index volumes currently exist is to navigate to the Enterprise Vault Indexing Service in the Vault Admin Console, open the properties and then click on 'Index Locations'. You might see something like this (though hopefully you...
Rob.Wilcox | 08 Nov 2013 | 0 comments
I happened to have the need to search a journal archive the other day for a particular message. I actually had useful information about the message, including the message ID.  No problem to search on that, or so I thought!
Quite some time ago I wrote about how to search based on message ID. But I could not get it to work on my Enterprise Vault 10.0.4 Environment. I tried another in a different lab, and it has the same problem. I even tried an Enterprise Vault 9 lab environment, and that worked.  I thought "Ahhaa I'm on to something here". And I was.  There is a known issue in Enterprise Vault 10.0.4 that affects searching by message ID, if the index is a 64 bit (which in my case it was). It is nicely documented in this article:
Rob.Wilcox | 05 Nov 2013 | 0 comments
A question came up the other day on the Symantec Partner distribution list which is well worth discussing here.  The question related to what happens with regards to indexing the list of files INSIDE an ISO file.  Some people might already know that if you archive a ZIP file then the contents of the zip are indexed.  But that's not the case for an ISO file - I tested it.
There is actually an article which describes which files are and which file aren't indexed:
Most of the files on the list make sense, because they aren't 'clear' files:
Rob.Wilcox | 04 Nov 2013 | 3 comments
I helped a colleague with this just the other day, and it's quite interesting.  The issue was that the Enterprise Vault Indexing Service on his Enterprise Vault 10 server would not start. He would get a pop-up saying that the service started, then immediately stopped.  I had a quick look at the event log on the server, and spotted this:
Log Name:      Symantec Enterprise Vault

Source:        Enterprise Vault

Date:          30.10.2013 14:50:18

Event ID:      41299

Task Category: Index Admin Service

Level:         Information

Keywords:      Classic

User:          N/A



The Indexing Service is pending initialization.

Requesting additional time for initialization routines....
Log Name:      Symantec Enterprise Vault

Source:        Enterprise Vault

Date:          30.10.2013 14:50:39

Event ID:      41293

Task Category: Index...