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Setting up MailEnable Standard for Routing Multiple Workflow E-mails to One Box for Testing 

Mar 11, 2008 04:44 PM

Automating processes that involve people requires gathering their feedback in a variety of ways. Workflow solution has the capability to gather human feedback via online forms, forms presented to their mobile devices and sending and receiving email.

Since most workflows tend to involve several people, demonstrating or testing the ability to route and send email to several people requires that you either send them to the same place, or that you have multiple inboxes that you must log into and out of.

A better alternative is to have one mailbox that has a default or "catch all" mailbox that will pick up any email sent to that domain.

MailEnable Standard edition is a powerful email server program that is available free of cost and allows you to configure a catch-all email box. It's recommended that you install and configure MailEnable Standard edition so that you can test a full featured workflow, routed to multiple people and not have to bounce back and forth to different email boxes.

Install:

  1. Download MailEnable Standard edition. Do not get the enterprise version. http://www.mailenable.com/standard_edition.asp
  2. Install MailEnable, accepting the defaults.
  3. Launch the MailEnable Administrator from Start > All Programs > Mail Enable > MailEnable Administrator
  4. Right click on Post Offices and chose New > Post Office
  5. Give it the name "Altiris" and configure it with a password
  6. Under the new post office, right click on New | Mailbox
  7. Create a mailbox with the name all and give it a password

Configuring the Catch-All

  1. Under the "Altiris" mailbox, click on the Domains section
  2. Right click "Domains" and select New | Domain
  3. A box will pop up with the domain configuration information
  4. Under "Domain Name" enter altiris.local or whatever domain you would like to enter
  5. On the dropdown labeled "Catchall email address/mailbox" select the all mailbox that you created in the installation section.
  6. On the dropdown labeled Postmaster select the "Postmaster" mailbox which should have already been there. It's a default mailbox created on install.
  7. Click OK and when it prompts you to add an alias, select Yes.

Configure the Email Client

  1. Open Outlook Express
  2. Click on Tools | Accounts.
  3. Select the Mail tab
  4. Click Add > Mail.
  5. When you are prompted to enter a display name, type in all.
  6. When you are promoted to enter an email address, type in all@altiris.local.
  7. To display the email server configuration screen, click Next.
  8. For the incoming and outgoing server names, type in 127.0.0.1 or localhost.
  9. Click Next and then enter the "all" account for the username and enter the password you chose when setting up the account.
  10. Click Next to complete the configuration process.
  11. Close the MailEnable Standard Administrator and Outlook Express and then send a test email.

Any email address sent to @altiris.local should appear in the inbox when you open Outlook Express. This provides considerable flexibility for demonstrations and for testing labs and makes it much easier to show the complex routing that Workflow Solution is capable of.

If you have any questions or any suggestions for changes to this doc, send an email to Matt_Meservey.

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